Chartarium for Android
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Chartarium. late latin. Noun, neuter, second declension: Chartarium, Chartarii, Chartario, Chartarium, Chartario, Chartarium. Archive of formal written paper, conferring or confirming titles, rights or privileges.
Chartarium is the ultimate App of Studio Envisys for the Document Flow Management of Your Organisation.
It allows the correct registration of the protocol, assignment, classification, retrieval and storage of IT documents.
Whether you have a small business, whether you are a single or associate professional, whether you belong to a larger company, from today you will not be able to work without Chartarium, to keep your documents in order.
With Chartarium now You can to stamp and archive your documents in few simple steps. Within each incoming or outgoing operation, You can compose the pdf file that Chartarium will merge and attach to the record which will be stored into the register of movements.
The stamp will appear as header on the first page of Your pdf and it will include the registration date, your company name and the record number.
When all is done, Chartarium will prompt You to e-mail a receipt to the sender for each incoming operation, as well as the whole document to the recipients of any outcoming operation. The automatic e-mail will content any reference to the operation as the rec. no, date, subject, etc.
It works with any local, Google drive or remote server (FTP protocol) folder. It is best suited for FTP.
Learn how to unlock Chartarium and get the best experience from the App!
Tap on incoming for access to the incoming page.
Here You may want to set the record corresponding to each document which's incoming into Your Organisation.
Chartarium will propose the progressive record number to assign to the document and the date of the incoming operation you're going to register.
Start with composing the bundle of pdf files to stamp, associating it to the incoming operation.
Set any convenient note, the subject, the sender and the recipients. When all is done, You may want to send a receipt to the sender.
Tap on outcoming for access to the outcoming page.
Here You may want to set the record corresponding to each document which's outcoming from Your Organisation.
Chartarium will propose the progressive record number to assign to the document of the outcoming operation you're going to register.
Start with composing the bundle of pdf files to stamp, associating it to the outcoming operation.
Set any convenient note, the subject, the sender and the recipients. When all is done, You may want to send the document to the recipients You've set.
Tap on contacts for access to the contact list page.
Here You may want to handle the contact list of Your Organisation.
As we know the value of Your privacy, Chartarium will not ask to access to the contact list of Your device. You just need to enter the e-mail address of Your main customers and suppliers, at least the ones You use more often in Your correspondence. You will always add any new contact later.
Tap on settings for access to the page where You'll be able to set all fundamental parameters needed to Chartarium.
Generally You'll need to access to the setting page just after installing the App only. There You must set the FTP privileges for access safely to the ftp server of Your organisation and set the folder as well as the table (in open CSV file format) which holds the records representing every incoming and outcoming document. Here You can set also the main characteristics that Your stamp will assume for each record.
If Your App copy is purchased (not the free one), You'll be able to customise also the name of Your Organisation.
Tap on chartarium for access to the page through which You'll be able to watch and retrive the documents belongings to the recordset (CSV open format table) of the incoming and outcomings operations registered.
Browse Your records with a simple swipe and examine in a single shot who were the sender, who the recipients, which was the subject, etc.
If You are working with your remote FTP server, You can also retrive the document associated to the selected record just with a single click and watch it in a built in pdf viewer.